LIMITED SUBMISSION GRANTS

F RESEARCH & SPONSORED PROGRAMS - MISSION 8 SEARCHING FOR FUNDING 8 PROPOSAL SUBMISSION GUIDELINES 10 RESPONSE TO REQUEST FOR PROPOSALS ISSUED BY FUNDING AGENCY 11 INVESTIGATOR-INITIATED PROPOSALS 11 PROCEDURE FOR LIMITED SUBMISSIONS PROGRAMS 11 LIMITED SUBMISSION GRANTS 12 LIMITED SUBMISSION FACULTY RESEARCH FELLOWSHIPS 12 PROCEDURE WHEN KEAN UNIVERSITY IS NOT THE LEAD (SUBMITTING) INSTITUTION ESTABLISHING INSTITUTES AND CENTERS SPECIAL PROPOSAL CONSIDERATIONS RESEARCH INVOLVING HUMAN PARTICIPANTS REQUIRED COST SHARING OR MATCH REQUIREMENTS FOR SUBCONTRACTS PREPARING THE PROPOSAL PREPARING THE BUDGET FACULTY SALARIES RELEASE TIME SUMMER SALARY FRINGE BENEFITS GRADUATE ASSISTANTS ACADEMIC SPECIALISTS 13 13 14 14 14 15 15 16 17 17 17 17 17 18 SCHOLARSHIPS 18 STIPENDS FOR STUDENT RESEARCH ASSISTANTS 18 CONSULTANTS 19 COMPUTER HARDWARE OR SOFTWARE TRAVEL COSTS 19 19 CAMPUS FACILITIES, FOOD SERVICES AND CONFERENCE COSTS 19 CAMPUS RESIDENCY INDIRECT COSTS DEADLINES – ALL PROPOSALS ONLINE SUBMISSIONS IF YOUR PROPOSAL IS DECLINED IF YOUR PROPOSAL IS ACCEPTED 20 20 22 22 23 23 --- SECTION 2: INTERNAL SUPPORT FOR RESEARCa, SCaOLARSaIP AND CREATIVE ACTIVITY 25 STUDENTS PARTNERING WITH FACULTY RESEARCH PROGRAM (SPF) 25 INDIVIDUAL REQUESTS FOR RESEARCH 25 GRANT FUNDED TRAVEL SECTION 3: MANAGING AN AWARD GRANT ACCEPTANCE PUBLIC ANNOUNCEMENTS REQUIRED RCR TRAINING FOR NSF GRANTS 25 28 28 28 28 ESTABLISHING THE COST CENTER AND BUDGET LINE ITEMS 29 INITIAL AWARD MEETING 29 ROLES & RESPONSIBILITIES IN GRANT MANAGEMENT SENIOR RESEARCH OFFICER PRINCIPAL INVESTIGATORS/PROJECT DIRECTORS 30 31 31 DEAN/EXECUTIVE DIRECTOR / DEPARTMENT CHAIR 31 OFFICE OF RESEARCH & SPONSORED PROGRAMS (ORSP) 31 INSTITUTIONAL REVIEW BOARD (IRB) GRANTS ACCOUNTING SUCCESSFULLY ADMINISTERING THE PROJECT HIRING GRANT-SUPPORTED PERSONNEL 32 32 32 32 FACULTY CONTRACTS PERTAINING TO GRANT FUNDS 32 ACADEMIC SPECIALISTS 32 STUDENT RESEARCH ASSISTANTS 33 SCHOLARSHIP/TUITION PAYMENT PROCESS FOR EXTERNALLY FUNDED PROJECT 33 PURCHASES AND APPROVALS CREATING REQUISITIONS & PURCHASE ORDERS BLANKET PURCHASE ORDERS APPROVAL LEVELS FOR PURCHASES PAYMENTS TO VENDORS USING NEW VENDORS 34 34 34 35 36 36 PURCHASING COMPUTER EQUIPMENT OR SOFTWARE 36 REIMBURSEMENTS FOR PERSONAL EXPENDITURES 37 TRAVEL RELATED TO SPONSORED PROJECTS 37 MONITORING EXPENDITURES BUDGET REVISIONS/RE-BUDGETING ALLOWABLE AND UNALLOWABLE COSTS 37 38 38 COST TRANSFERS 38 APPROVALS REQUIRED FROM FEDERAL FUNDING AGENCIES 39 TIME AND EFFORT REPORTING 40 --- EFFORT CERTIFICATION POLICY 40 KEAN UNIVERSITY’S EFFORT CERTIFICATION SYSTEM 42 COVERED EMPLOYEE RESPONSIBILITIES 43 PI/PD RESPONSIBILITIES 43 GRANTS ACCOUNTING/PAYROLL RESPONSIBILITIES 44 FAILURE TO CERTIFY EFFORT 44 PROJECT REPORTING CLOSING OUT THE AWARD NO-COST EXTENSIONS FINAL PROJECT REPORT CLOSING THE GRANT COST CENTER RECORDS RETENTION GENERAL UNIVERSITY COMPLIANCE INFORMATION STATE AND FEDERAL REGULATIONS CONTRACTUAL POLICY NON-DISCRIMINATION POLICY NOT-FOR-PROFIT STATUS 44 45 45 45 45 46 46 46 46 47 47 SECTION 4: POLICIES & PROCEDURES - SPONSORED PROJECTS 49 --- Section 1: Developing and Submitting a Grant Proposal --- # SECTION 1: DEVELOPING & # SUBMITTING A GRANT PROPOSAL # STATEMENT OF UNIVERSITY SUPPORT Kean University encourages faculty, staff and administrators to seek external funding in support of projects and activities that will expand and enrich our institutional mission including funding for faculty research, research equipment acquisition, faculty/student research collaborations, professional and program development, curricular development, student recruitment and retention, student scholarships, service projects, and outreach and pre-college activities.